asmp copyright information
Guide for Photographers
This document is Copyright ASMP (American Society of Media Photographers, Inc.) 1991. It is distributed electronically by the online members of ASMP, as a service and a guide to creators, buyers and users of intellectual property.
Reproduction and distribution of this document for non-commercial use is encouraged. Reproduction must remain intact, as a complete whole, and including this notice.
Further information may be obtained from:
Julia Velikson, ASMP Sysop
Internet: 76020.3231@compuserve.com
In an effort to enhance understanding of copyright, ASMP has developed this mini-guide on the subject. This pamphlet is not a legal guide to the subject. Instead it is intended to give you a fundamental understanding of the subject of copyright and how it applies in your profession.
This right begins at the moment you fix your photographic expression in a tangible form, that is, when you create the latent image on film. Copyright ownership, bestowed automatically when you make an image, does not depend upon registration with the copyright office or placement of a copyright notice on the image.
Although most images are copyrightable, some are not. To be copyrightable, images must be original. Originality is essential to copyright. If you exactly copy a photograph, the copy can not be copyrighted, since it has no originality. (In fact if the first photograph is copyrighted, you would need the original photographer's permission to copy it.)
Making a substantially similar copy of someone else's copyrighted image without authorization constitutes copyright infringement. It is usually necessary to show that the alleged infringer had access to the original work-but the images may be so closely identical that no explanation other than copying is possible.
Ideas, themes and concepts are not copyrightable, Only the original expression of those ideas, themes and concepts in some tangible form, like a photograph, can be copyrighted. You might have an idea for a great photograph, but you get no copyright until you make the actual photograph. An art director might have a great concept, but that concept cannot be copyrighted.
Having an idea or concept does not entitle one to a share of the copyright of the photograph. The copyright belongs to the one who makes the tangible expression of the concept or idea.
When legal action is necessary to remedy a copyright infringement, the image must be registered before the legal action can be started. This registration can be made after the infringement occurs. However, unless you register before the infringement (or within three months after the first publication even if after infringement, you will not be able to sue for statutory damages, which are up to $100,000 per infringement plus your legal fees. When statutory damages are unavailable to the copyright owner a claim can still be made for actual damages, that is, the amount of money lost as a result of the infringement plus the amount of profits realized by the infringer. But actual damages can be difficult and expensive to prove, and legal fees can be an additional burden.
A photographer should always seek legal advice from a qualified attorney before threatening a copyright infringement action.
Copyright notice is a way of saying: This is my work - if you want to use it, come to me. This stance reinforces the asset value to your work and alerts everyone that you are prepared to protect that value.
Copyright notice consists of the letter c in a circle (C) followed by the date of first publication and the photographer's name. For example, (C)1991 (Creator's Name). The word "Copyright" or "Copr." can be substituted for the (C). Either form is recognized, but use of the (C) symbol can give additional international protection. The words "All Rights Reserved" can also give further international protection.
A word of caution is called for on the subject of notice. Some persons when typing or wordprocessing and some computer programs use a c in parenthesis [(c)] as a substitute for a (C) . To the best of our knowledge this form of notice has never been rejected by a court, but there is no guarantee that a court would uphold a (c) as proper notice. The law calls for a (C) or the word "Copyright" or "Copr."
A non-exclusive license does not have to be granted in writing-although ASMP strongly urges all photographers to grant licenses in written form. This avoids subsequent disagreements about the terms of the license. In the absence of a written license, the photographer and client are in an awkward position. If a dispute over usage arises differing recollections of rights granted can only be resolved by negotiation or legal action. Needless to say legal action, a last resort, is certainly costly and to be avoided if possible. Negotiation, while suitable to resolve disagreements, is best done before use begins, not after the fact. Negotiate the license, then confirm the usage rights in a written copyright license.
Under the copyright law, an "exclusive" grant of rights means a transfer of all or part of copyright. Avoid these words, unless you intend to transfer copyright ownership to the client.
If a client insists or you wish to offer exclusive rights consider limiting the rights as you would limit any other grant of rights. That is, you should properly grant the exclusive rights for a certain time period, a certain geographic area, and a certain media, such as advertising, books, etc. By applying limitations to the exclusive license you are narrowing the transfer of copyright. By setting a time period you are assuring the expiration of the transfer.
More information on copyright licensing, and samples of copyright licenses can be found in the ASMP FORMS booklet, and in the ASMP Assignment Photography monograph.
The rights which you license should be based upon the outcome of the negotiations which you have conducted with your client. Generally, you will grant rights to meet the particular uses for which the client wants the work. The fee will usually increase as the bundle of rights granted increases.
There is no law that says you have to transfer copyright to a client. Remember, even though the client might be the originator of the concept or idea this does not entitle them to the copyright of the photograph which you, the photographer, originate.
Work for hire exist automatically in the case of an employee taking photographs for the employer. As provided in the copyright law, no agreements are required.
An independent contractor ("freelancer") can do a work for hire only in certain circumstances. First, the work must be commissioned-that is specifically ordered by someone, and if it is commissioned, it can be a work for hire only if the photograph comes within one of the nine specific categories enumerated in the copyright act as qualifying for a work for hire:
Under the law, if you transfer the copyright you can get it back after thirty five years. This "recapture" provision of the law was designed to allow photographers the eventual control over their body of work. Also, when negotiating a copyright transfer you have the ownership and can bargain for the price of the copyright.
In a work for hire situation you never have the copyright. You have no recapture right at any time. You are simply selling your services for a fee. That fee should reflect the present and the future value of the copyright. If you signed a work for hire and later want the copyright to the work, the only way you can get it is to negotiate with the copyright owner to transfer it to you.
Finally, a work for hire will apply to all photographs taken on the assignment, not just to those used by the client. A transfer of copyright can be customized and apply to all the photographs or some portion thereof, such as only those used by the client.
Each case has specific facts that must be examined before such a determination can be made. This is one reason why it is important to consult with a knowledgeable copyright attorney before jumping to conclusions about infringement.
We urge you not to use such terms In licensing clients the rights to your photographs. It is better to clearly state whether or not the copyright is being transferred.
An all rights agreement without a transfer of copyright is a permission to a client to use your image as desired, while the copyright remains with you. This gives the client the widest range of rights for the time allowed in the license without a transfer of copyright ownership.
A "collective work" is a work, such as a periodical issue, anthology, or encyclopedia, in which a number of contributions, constituting separate and independent works in themselves, are assembled into a collective whole. A contribution to a collective work can itself be copyrightable.
A "compilation" is a work formed by the collection and assembling of preexisting materials or of data that are selected, coordinated, or arranged in such a way that the resulting work as a whole constitutes an original work of authorship. The term "compilation " includes collective works.
A "derivative work" is a work based upon one or more preexisting works, such as a translation, musical arrangement, dramatization, fictionalization, motion picture version, sound recording, art reproduction, abridgment, condensation, or any other form in which the underlying work may be recast, transformed or adapted. A work consisting of editorial revisions, annotations, elaborations, or other modifications which, as a whole, represent an original work of authorship, is a "derivative work."
A "joint work" is a work prepared by two or more authors with the intention that their contributions be merged into inseparable or interdependent parts of a unitary whole. Each joint copyright owner can grant non-exclusive licenses to third parties subject to a duty to account to the other joint owners for their share and profits.
"Motion pictures" are audiovisual works consisting of a series of related images which, when shown in succession, impart an impression of motion, together with ac-companying sounds, if any.
A "transfer of copyright ownership" is an assignment, mortgage, exclusive license, or any other conveyance, alienation or hypothecation of a copyright or of any of the exclusive rights comprised in a copyright, whether or not it is limited in time or place of effect, but not including a non-exclusive license.
Photographers are normally registered in class VA (Visual Arts), except for bulk registration and some contributions to periodicals. The procedure for filing is quite simple. The form is self-explanatory; it is filled out and sent to Washington with two copies of the photograph (except for an unpublished registration, when only one is required) along with a $20 filing fee. For registration purposes, every photograph should have a title, which can be a simple descriptive caption.
Form VA is the basic form for registering all works in the visual arts. In addition to photographs as such, it should also be used for registering the following items when they are primarily or exclusively photographic in nature: books, advertising materials, and most single contributions to periodicals. When these items consist primarily of text, they should be registered in class TX.
If first publication occurs in a separately copyrighted work, such as a magazine, you can still register the copyright in class VA as a contribution to a collective work, thus securing the advantages of statutory damages and legal fees in an infringement case as mentioned above. This procedure is safer than relying upon the registration of the collective work itself.